Time collection method, physical clock or web clock, is a decision each department will make. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Once administrative units are operating efficiently, academic units will begin to onboard their employees. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Discover how UKG checks all the boxes in the Market Guide. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Ultimately, the university administration intends to adopt automated time and attendancefor use by all employees across campus. Login here using your username and password (Cookies must be enabled in your browser) Username. Please contact your employers HR/payroll department if youre having trouble logging in. Data privacy and security practices may vary based on your use, region, and age. During installation, the UKG Ready mobile application prompts for access to user location. . While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. For Canada, T-4s and RL-1 slips should be expected by February 28. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. So I have no idea what I am typing. Timesheets are approved by the department. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Take a tour of our global workforce management solution. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. From the Dashboard, navigate to the Approvals tab. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. Authentication is the action of verifying the identity of a user or process. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. Stay informed and put people first in all you do. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. Welcome to. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. If needed, MFA must be addressed by the customer 's own IDP. There is also an audit trail for each change made identifying who made the change.. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. Visit us on Twitter Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. UKG Dimensions supports two types of authentication: Basic and Federated. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. We call it UKG Ready or Ready for short. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. No. Managers can take care of exceptions as they come up . If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. In fall 2022 most administrative units, not already using UKG Ready will on board. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. Click on the Change Request button on the top right-hand corner of the screen. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. WHEN it works, it is actually almost a good app. Your timesheet status will now change to show as Submitted. Search and browse our community portals for answers to questions about your UKG products. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. Make it easy for your people to bring their best selves to work. Forgot your password or need help resetting your credentials? To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Because multiple IDPs are supported within the same tenant, multiple links can be included. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. The developer provided this information and may update it over time. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. Take a tour of our global workforce management solution. We think youre pretty special when youre a UKG Customer. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Loading. Thats why we build products designed to inspire your people and your organization to grow and thrive. 9. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. After the events of 2020 and 2021, employees have more power than ever before. The university needs to ensure that all of its employees are paid accurately including for any overtime, shift differential or premium earnings they are entitled to according to labor laws, UO policy and collective bargaining agreements. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Loading. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. No meal period is required if the work period is less than 6 hours.". You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Union representatives,along with our department champions are critical change agentsand information conduits. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Find the product that best fits your needs. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. Please remember you will need to set a separate Out of Office message on your Outlook calendar. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. UKG Dimensions Directory Services. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Filter: All Files Discover how these trends impact 2022 and beyond, and how employers can adapt. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. Will Iclock in and out for mealand break periods ? About 200classified employees are paid current from the 1st to 31stwithout a lag. Welcome to UKG Dimensions Online Help How Can We Help? Currently there is no plan to require faculty or GEs to use the system for leave reporting. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. Need more support for your UKG solution? The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. With your days selected, click the Start Request button in the top right-hand side of the screen. Global workforce management for complex industry needs. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Safety starts with understanding how developers collect and share your data. The following table outlines the capabilities of the various customer requirements. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. 5. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Clicking on this icon will show a menu with different options. If you do not have the full report open, you will not be able to approve entries. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. . Most Officers of Administration and some Classified employees are exempt. Then you can hit submit for it to be sent off for approval. Users would simply use different URLs to access the system. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. 80% of customers say the experience an organization provides is as vital as its products or services. UKG Dimensions; UKG Ready; Customer Experience . It does nottrack employee movement before or after they clock. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. 7. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Will all university departments use UKG Ready ? View your timesheet by clicking on the My Timesheet link at the top of this panel. See contact list below. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). If you do not see an Approve button, you may be on the incorrect screen. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Find the product that best fits your needs. Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. So maybe something is wrong with the app. And the app doesn't allow you to approve your time card anymore. For help, e-mail knowledgepass@ukg.com Most non-exempt universityemployees already using UKG Readyclockin and out. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Exempt status is a position classification decision determined by Human Resources. So recently coming back from a vacation. Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. To cancel an approved time off request, navigate to the Home screen. We may however, on board faculty who manage other employees to automate approvals. Clocking out for unpaid meal breaks is adepartment decision. UKG Ready. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. Collaborate with peers, post your questions, or even suggest product enhancements. What if I clock in before my shift begins or after it ends, will this result in overtime? In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. Forgotten your username or password? . For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. UKG is not authorized to answer employee payroll questions. Project sponsors are Mark Schmelz, Kelly Wolf, and Melody Riley Ralphs. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. It stays as particularly approved. Departments may also allow their employees the option of using their mobile phone. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Find the product that best fits your needs. Retaliation is prohibited by UO policy. Collaborate, learn, and get support for your UKG solution! Comments added will be visible to both your manager and payroll administrator. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Once approved, the cancelled leave will be removed from your UKG Ready calendar. Select the date you wish to make the change for, and click the arrow to proceed. RequestTime Off (Sickand Vacation Leave). With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. Give your people the power to achieve the extraordinary. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. To view pending change request items, click on the notification bell in the top right-hand corner. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. 12. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Discover the benefits of a one-touch solution. 6. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Link text is customizable. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). the system has allowed us to tighten our policies and reduce excess costs . Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Change is difficult and must be supported and well communicated. 4. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. DIDP supports email, text, and token . Take a tour to see how you can simplify your HR processes. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. 13. We think youre pretty special when youre a UKG Customer. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Collaborate, learn, and get support for your UKG solution! Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Look to your future. About 200classified employees are paid current from the 1st to 31stwithout a lag. Ultimately yes. Check with your department's payroll administrator. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Welcome. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. Collaborate, learn, and get support for your UKG solution! If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Bad request error. We anticipate lots of change requests as employees learn to use the system. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. The following changes are supported by our project sponsors;HR, BAand Information Services. Clocking in and out typically becomes routine in a week or two. Get the support and the answers you need based on your UKG solution. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. UKG Dimensions supports two types of authentication: Basic and Federated. If your request is for a single day, please select Single Day under the Request Type field. Visit us on YouTube. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. An email will be sent to your supervisor for approval. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. Take a tour to see how you can simplify your HR processes. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Notes: If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Watch a tour 2:12 Watch a tour 2:12. Should you need help with these items, please contact your employers HR/payroll department directly. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. Employees will more easily see available leave balances when requesting time off. The message says something about a validation problem and suggests contacting the administrator. Look to your future. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. This allows full suite. Exclusive new research from Forrester shows an 89% return and payback within 6 months.